ROLE PROFILE

Job Title: Business Administrator

Department: Office and Administration

Function: Motion (A Mediahuis Ireland Company)

Reporting to: Ger Toher, COO

Location: Dublin; Hybrid

Why us?

At Motion, everything we do is aimed at providing motorists and retailers with the most innovative and progressive tools to buy and sell a vehicle in Ireland. Our forward thinking, ambitious people are constantly adapting and thinking creatively to offer ideas and solutions to give our industry leading brands the competitive edge.

We prioritise the well-being of our employees by creating a safe, supportive, and inclusive work environment that fosters physical and mental well-being. We strive to create an environment where diversity is valued and everyone can bring their true, authentic selves to work.

At our state-of-the-art purpose-built automotive space in the heart of Dublin city, you will join the motor industry’s greatest minds, working on Ireland’s leading automotive websites; Carzone.ie, CarsIreland.ie and Cartell.ie. From the penthouse floor of the Independent House, this relaxing environment hosts a number of impressive features including; a pool table, collaborative spaces, free snacks, kitchen as well as a beautiful view of the city and Croke Park.

Want to progress even further in your career? We provide a long-term learning environment where we will support your development in learning new skills via our internal educational platforms and external degrees and courses where needed.

And that’s not all! We provide a strong package of benefits for Motion team members that includes:

25 days annual leave

Income Protection

Health & Wellness events

Paid Maternity & Paternity Leave

Hybrid working schedule

Life Assurance

Equality, Diversity and Inclusion  events

Company Pension Contribution

Educational Assistance

Bike to Work Scheme

and so much more

The candidate?

To help us reach our goals we have an opportunity that would suit a professional with an unrivalled eye for detail, and a self-starter who enjoys working within an entrepreneurial environment.

We are looking Business Administrator for a progressive company, a master multi-tasker with excellent communication skills, an upbeat can do attitude to support and assist our executive team.

In a nut shell you will:

• Support the executive team members, as directed, to ensure that operations run efficiently

• Manage professional scheduling including agendas, meetings and other company logistics

• Plan and orchestrate administrative work to ensure that priorities are met, organisational goals are achieved, and best practices are upheld

• Coordinate complex calendar management, as well as content and flow of information to executive team

• Prioritise and resolve any scheduling conflicts

• Take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff

• Prepare documents to be reviewed and presented to the board, executives and other committees

• Assist with meeting preparation; record meeting minutes and actions

• Follow up and coordinate action progress in advance of follow up meetings

• Develop / Refine and maintain internal processes that support executive team, and coordinate internal and external resources to expedite workflows

• Manage communication with employees by liaising with internal and external stakeholders on various projects and tasks

• Organise team communications and planned events, both internal and off-site

• Carry out basic accounting tasks i.e. create and distribute POs, submit expenses etc.

• Liaise with wider company central support functions

Does this sound like you?

• 2+ years’ experience in similar role

• Proven experience Handling multiple projects simultaneously

• Demonstrable ability of working on own initiative and to tight deadlines

• Exceptional inter personal and time management skills

• Outstanding English communication skills

• Highly motivated, target focused and solution driven

• Ability to form excellent relationships with stakeholders and cross-functional teams

• A strong business sense and can decipher priorities and make sound judgment calls when needed

• Ability to think outside of the box with a sense of urgency

So, we’ve told you **Why Us? **now it’s your turn to tell us Why You?

EQUALITY, DIVERSITY & INCLUSION

Motion values the enrichment that comes from a diverse workforce and seeks to promote equality, prevent discrimination and protect the rights of each individual. We are committed to fostering an environment of equality, diversity and inclusion in our organisation and welcome applications from all individuals. Additionally, we can make reasonable accommodations for a person with a disability during the recruitment process.

Motion is an equal opportunities employer.